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DocuShare® Search
Tips
DocuShare
search features let you run quick searches from the navigation bar as
well as create advanced search queries to get better search results. |
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Basic
search tips |
Using
the Search area on the navigation bar, you can run quick searches by entering
one or more search words (separate words with a space), choosing a search
scope, and clicking Search.
When
running a basic search follow these tips to improve your results:
- Do not
capitalize any of the search words.
- You can
use the asterisk character (*) to represent any number of alphanumeric
characters and the question mark (?) to represent a single character.
- To search
for an exact phrase, enclose the phrase in quotation marks. For
example, war and peace.
- You can
combine search words using the logical operators and, not,
and or. For example, fruits and vegetables; fruits and vegetables
not produce; fruits or vegetables.
- You can
exclude objects that contain a search word by preceding that word with
a minus sign (-). For example, enter green vegetables -broccoli
if you want to find content on green vegetables but not broccoli.
- You can
include objects that contain a search word by preceding that word with
a plus sign (+). For example, enter green vegetables +broccoli
if you want to find content on green vegetables that definitely includes
broccoli.
- Note: If you want to find content that includes numbers, it is better to run an advanced search.
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Advanced
search tips |
Using the
Advanced Search page, you create a search term by specifying three pieces
of information:
- Operator,
which can be one of the following:
Contains:
Finds objects whose property value or content includes the
search word or words. When specifying more than one word, DocuShare
finds only those objects in which the search words appear in the same
order and are contiguous.
Not
Contains: Finds objects whose property value or content does
not include the search word or words.
Equals:
Finds objects whose property value or content matches the search
word or words. Useful in finding exactly what you are looking for
if you know exact text.
Not
Equals: Finds objects whose property value or content does
not match the search word or words.
- Search
text: One or more words separated by spaces. For the best
search results, do not capitalize any of the search words. You can
use the asterisk character (*) to represent any number of alphanumeric
characters and the question mark (?) to represent a single character.
- Location
of search text: The menu provides a list of object properties,
including custom properties, and Any Part (search all properties
and content).
Examples:
Contains
example: The title of a document is Around the World
in 80 Days. A search for "contains 80 days in Title" and "contains around the world in Title" would find the document, as well as any
other documents with the words 80 days and around the world in their titles. A search for "contains world 80 in Title" would
not find the document because the search words are not contiguous in
the title. However, a search for "contains world * 80 in Title" would
find the document.
Equals
example: The title of a document is Around the World
in 80 Days. A search for "equals around the world in 80
days in Title" would find the document.
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Combining
search terms |
To further
refine a search, you create additional search terms and combine them using
logical operators.
And:
Searches for objects that contain all of the search terms.
Or:
Searches for objects that contain one of the search terms.
Accrue:
Searches for objects that contain at least one of the search terms,
and relevance ranks the results by displaying the objects
that contain the largest number of search terms first.
And
Not: Searches for objects that contain one search term
and not the other.
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Using
nonalphanumeric characters |
To find objects
that include nonalphanumeric characters, such as at signs (@) and equal
signs (=), or nonalphanumeric and wildcard characters (* and ?), select
the specific property name, use the equals operator, and enclose the search
text within single quotation marks.
Examples:
To search
for jbrown@mycompany.com, enter: (User) Email Address equals jbrown@mycompany.com
To search
for jbrown@* enter: (User) Email Address equals jbrown@*
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Finding
objects by handle number |
To find an
object using its handle, enter the complete handle: for example, collection-276.
You also can use the asterisk character (*76) , but DocuShare may find more
than the single object. |
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